Banque centrale du Luxembourg - 3. EPCO joint tender procedures

A joint tender procedure is deemed necessary if either: (i) it is reasonable to expect that the joint procurement of goods and services would result in more advantageous purchase conditions in accordance with the principles of cost-efficiency and effectiveness; or (ii) the central banks need to adopt harmonised requirements and standards in relation to such goods and/or services.
After having identified a potential case for a joint procurement, EPCO invites the central banks to participate in a joint tender procedure. The central banks inform EPCO in good time whether they intend to participate in the joint tender procedure and, if so, communicate their business requirements to EPCO. A central bank may withdraw from participating in a joint procurement prior to the publication of the contract notice.
The leading central bank carries out the joint tender procedure for the benefit of the central banks participating in the joint tender procedure, in accordance with the procurement rules to which the leading central bank is subject. The leading central bank, in the contract notice, specifies which central banks are participating in the joint tender procedure as well as the structure of the contractual relationships
The leading central bank prepares the tender documentation and evaluates the applications and tenders in cooperation with EPCO and the other central banks participating in the joint tender procedure.
The leading central bank carries out the joint tender procedure in the language(s) laid down in the annual procurement plan.